Meetings

"Meeting Minutes” template below, instructions in blue:

Vitals:

Purpose: Do a quick but intentional check-in to celebrate a win, check-in on morale, or answer a random question: https://www.flexos.work/tools/icebreaker-questions-for-work!

Time: 5-10 mins (15% of meeting time)

Progress Update:

Purpose: Orient to the big picture (i.e. Macro=1-3 Major/long-term goals and deadlines [ordered from soonest to latest, within a 1-2 year horizon]) prior to discussing immediate steps (i.e. Micro=Task tracker table).

Time: 10-20 mins (35% of meeting time)

Macro:

1.

2.

3.

Micro:

Goal	Task	Status	Deadline	Notes

...where:

Goal: Final deliverable (e.g. Publish paper X)

Task: Circumscribed step towards the goal (e.g. First draft of abstract, tables, & figures)

Status: NS=Not Started; IP=In Progress; CO=Completed; OH=On Hold

Problem-Solving:

Purpose: Identify 1-2 problems/questions for which you need my input.

Time: 10-20 mins (35% of meeting time)

1.

2.

Action items:

Purpose: Summarize decisions and succinctly list 1-5 action items.

Time: 5-10 mins (15% of meeting time)

1.

2.